So here's what we're gonna do. I've been working on reviving the old foro just for kicks, but now I see that it could be useful for planning stuff out. And no, I don't mean just posting a topic about it and hope people read it. I'm talking about the calendar.
Yes, use this calendar. If you haven't already signed up for the forum, go ahead an do it and introduce yourself on there so I know who you are (or leave a comment on this post...whatever). After you've done that, add stuff to the calendar. Post your work schedule, errands you have to do, or anything that could be helpful in planning out getogethers and what not. And don't be scared of discussing things in the actual forums, either.
DO IT NOW.